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Payroll Manager – California
Posted by Tara Schwartz, firstname.lastname@example.org
Provides leadership to and directs the payroll department. Sets goals, monitors work, and evaluates results to ensure that departmental, organizational objectives and operational requirements are met and in line with the needs and mission of the organization. Responsible for payroll oversight of end-to-end processes related to an assessment and review in conjunction with delivering an accurate and punctual payroll process. Proactively identify business requirements and develop solutions to maximize opportunities to achieve payroll objectives. Leads payroll initiatives via collaboration across all inter-related business functions. Operates in compliance with all legal requirements and company policies ensuring needs are being met in a cost effective manner.
Manages Payroll staff
Manages payroll staff, including, payroll administrator, payroll coordinator, payroll support clerk and payroll liaison coordinator
Assist and provide back-up to the Payroll Department
Bi-weekly Payroll process
Hourly & discretionary bonus payroll
Off Cycle process including reversal payroll adjustments HR, Payroll & Benefits Data Entry process and review
Review and resolve payroll discrepancies and/or employee questions timely and accurately; take appropriate actions to mitigate future issues from arising
Review payroll calculations and analysis
Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations
Review and assist with calculation, processing and recording of special pay types (auto allowance, increase in value of non-qualified plans, stock appreciation rights, severance, etc.)
Ensures that all payroll audits are reviewed and resolved prior to payroll confirmations
Review and approve payroll bank account deposits for funding payroll activity and deposits of tax withholding
Responsible for the calendar year-end audits, processes and close
Review year-end system updates for W-2 preparation and new year tax updates
Review and prepare federal, state and company wage update as necessary
Annual federal and state audit reports
Annual federal and state reconciliations
Ensures and assist with the completion of payroll account reconciliations
Process W-2 load
Annual vacation and sick accrual process
Scheduled Reporting Requirements
Federal and State reporting requirements Workers compensation reporting
Review, approve and assist with the Salary Budget Analysis for each budgeting process
Review, approve and assist Annual Profit Sharing Plan and Retirement Plan payroll reconciliation
Review Annual E-Z hiring worksheet
Prepares and submit the Annual EEO-1 Report
Knowledge & Skills:
Program management including planning, implementation, maintenance and evaluation of information systems applications relative to responsibilities
Advanced knowledge of modern computer systems and relevant software/applications
Principles and practices of personnel management and employee supervision and training
Principles and practices of payroll management to develop and maintain a high level of accuracy
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Education: Possession of a bachelor’s degree from an accredited college or university in information technology/systems, finance, business administration, or a closely related discipline.
Experience: Five (5) years of full-time or its equivalent experience, including at least three years of management experience.
Able to multi task and work independently with minimum supervision
Proven leadership and communication acumen with a demonstrated ability to coach and mentor staff to achieve desirable results.