Under the general supervision of the VP of Human Resources, the Human Resources Generalist (HRG) provides a wide variety of administrative services and support. The HRG administers employee benefit plans including health, welfare, and retirement plans. The HRG provides administrative support to human resources functions as needed (e.g., generates correspondence, record-keeping, policy development, implementation, new hire orientations, termination, leave of absence, payroll, and workers comp). Ensures compliance with all state and federal wage and hours laws. Reports discrepancies to supervisors and recommends corrective actions for infractions.
- Provides support for all HR initiatives, projects, and employee inquires
- Maintains all HR reporting and provides as needed or requested
- Accurately completes company-wide payroll, Process semimonthly payrolls and generates reports
- ADP liaison, enrolls employees in ADP, final checks, Inputting new-hires, terming employees
- and related paperwork
- Provides support for administering health and welfare plans as well as works with retirement plan. Processes required documentation to ensure accurate record keeping and proper deductions
- Counsels employees (and potential employees/applicants) on plan provisions so that individuals can make informed decisions on benefits. Resolves employee concerns related to health and welfare plans.
- Manages employee open enrollment benefits and 401K enrollment
- Communicates all leave of absences, PTO, time off requests, and workers’ comp
- Conducts new employee on boarding and orientations to ensure employees complete required paperwork and begin to develop a better understanding of the company.
- Conducts and manages process for employee educational training such as anti-harassment, HIPAA, and Skill Path
- Responsible for all personnel record management; scans, maintains all Personnel files electronically
- Coordinates implementation of company policies, assists in developing company policies and procedures
- Maintains current company calendar updated with holidays and birthdays
- Handles Sec 125 payments and accounts, pays HR bills and invoices
Skills Assessment: Typical essential skills include and are not limited to:
- 5 or more years of experience in progressive Human Resources
- Bachelor’s degree preferred in Human Resources or equivalent
- Proficient in Outlook, Windows platforms, health plan benefits, and payroll systems like ADP, 401K programs
- Business Insights: considerable knowledge in Human Resources, principles, and practices of personnel administration
- knowledgeable in current and possible future policies, practices, trends, technology, and information affecting our organization. Understanding of state and federal requirements and regulations that effect the workplace
- Experience and expertise in administering employee benefit plans
- Current California driver’s License and clean driving record, travel to Irvine required on business needs
Communication, professional written and verbal skills
- Active Listening and verbal skills: concentrates, understands conversations, retention, delivering feedback and organization’s message
- Accurate and fast professional typing skills, timely response to high volume of emails, faxes, etc.
- Communicates with everyone in a positive way and delivers feedback constructively
- Providing details and clear notes of necessary compliance documents, trainings, and meetings
- Composure: stays calm, cool, collected under pressure, handles stress well, does not show frustration
- Patience: listens, waits, and checks in before acting, understands people and data before making judgements, sensitive to due process and flexible with variety of communication styles to communicate
- Understanding Others: listens carefully to understand various points of view, suspends judgment until others have had their say; can clearly state opposing views of others; Listens carefully to understand various points of view captures their feedback effectively. Actively listens carefully to understand various points of view. Invites input from others.
Customer Focused, Member-Centric
- Integrity and Trust – provides a bridge for smooth communication between departments, demonstrating credibility, trust, and support. Maintains HIPPA compliance, documents and projects in trust and integrity on behalf the company, handles confidential information with discretion, trust, and integrity. Maintains discretion and confidentiality in relationships with all board, members, staff, and leadership as needed.
- Member-centric: assist members, groups, vendors and teams with our forms, projects, and processes
- Process Management: proactively implements workflows by deadline, multitasks and flexes workload. Works in an organized, focused, structured system to meet deadlines and work processes.
- Time Management: accurately completes each task with member-first mentality and a sense of urgency. Adaptable to competing demands and meets deadlines in a fast-paced environment. Uses time effectively and efficiently.
- Priority Setting: proactively prioritizes conflicting needs and follows-through on projects to successful completion, often with deadline pressures and balances multiple priorities.
Interpersonal and problem-solving skills
- Effective Communicator: communicates with internal, external groups and members through our systems and regulations with precision and care, especially with confidential information. Well informed of upcoming commitments and responsibilities, following up appropriately
- Decision Quality: researches, prioritizes, and follows up on incoming issues and concerns makes great timely decisions based on training; experience, and good judgment
- Interpersonal Savvy: relatable to all within and outside the organization, diffuses high tension situations. Ability to build relationships with employees, members, vendors, leadership, and board members
- Solution Oriented: proactive, resourceful, provides solutions and alternatives to challenges with strong decision-making capabilities. Seeks guidance as questions arise and is resolution oriented
- Organized: can orchestrate multiple activities, tasks, and projects at once to accomplish time bound goals. Arranges all information, spreadsheets, and tasks to meet or exceed all deadlines in organized methodical systematic approach.
- Resourceful- maximizes and finds resources (people, materials, networks, relationships, support, etc.) to use, provide solutions and support, to get things done, overcome challenges and achieve goals. Works within approved budget; develops and implements cost saving measures; contributes to profits and revenue; conserves resources
- Managerial Courage-provides current, direct, complete, actionable, positive, and corrective feedback to others
Work Environment / Physical Requirements
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate by phone, email and in person with other staff members. There may be required times when the employee will need to work remotely based on the needs of the business. The employee must be able to have a distraction free area to preform required work duties during working hours. Employees should be able to perform the duties of the job in a seated position for a long duration of time. The employee may be required to lift boxes from 20 pounds to a maximum of 50 pounds, depending on the role.
Please contact Tara Schwartz, firstname.lastname@example.org
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