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1 Apr 2020

West Coast Traffic Coordinator – California

Posted by Tara Schwartz, – Anywhere

Job Description

Job #36344

Coordinates freight traffic for both international and domestic shipments of vegetable seeds. Work directly with Warehouse Operations, Supply Planning and Order Fulfillment teams to meet customer demands. Processes include but are not limited to the following: acquires freight quotes and scheduling processing, preparing international (import & export) and domestic shipping documentation and administering the shipping/receiving and invoicing transactions. Managing and scheduling the transportation of the seed treating process with 3rd party vendors. The scope covers but is not limited to commercial, pre-commercial (trial samples) and stock seed. Drive continuous improvement of programs and processes to increase efficiencies and drive cost reduction

Primary Duties:

  • Freight preparations and scheduling:
  • Provides freight quotes and mode of carrier based on customer requirements for all export Proformas.
  • Provides estimated shipment dimensions/weights to freight forwarder and carriers.
  • Researches competitive pricing from freight forwarders and carriers and performs cost analysis that balances lowest cost with reliability of on-time deliveries.
  • Schedules DHL and FEDEX for export shipments and FEDEX for domestic shipments.
  • Coordinates with Order Fulfillment Department to acquire export documentation that needs to accompany shipment.
  • Finalizes selection of freight forwarder and carrier once approved by customer.
  • Generates all freight documentation prior to pick up.
  • Schedules pick up deliveries once ship date has been determined.
  • Schedules and monitors product assembly and shipments by performing the administrative functions of these activities.  Directs Packaging and Shipping department resources on execution.
  • Monitors import regulations for all countries of each designated region.
  • Acts as the lead Liaison between Order Fulfillment, Supply Chain and Packaging/Shipping departments to fulfill and ship customer orders.
  • Tracks all shipments by each carrier to ensure on-time deliveries and communicate status to Order Fulfillment and Supply Planning.
  • Manages and schedules the transportation of the seed treating process with 3rd party vendors.
  • Obtains treating priorities and schedules from Supply Planning and Order Fulfillment Planners.
  • Order Fulfillment Planner provides PAs which consist of varieties, lots, batches, quantities to treat and requested completion dates.
  • Creates an external PO and confirms completion dates with vendors.
  • Negotiates price breaks with vendors based on lead times.
  • Communicates capacity constraints to Order Fulfillment Leads and Order Fulfillment Planner for prioritization or alternative solutions.
  • Communicates and provides and assures administration of POs/PAs to the warehouse department to prepare seed for delivery to vendors.
  • Provides daily reports on scheduling outbound and return material and monitors status to ensure on time deliveries.
  • Provides reports and trend analysis to the Warehouse Operations Manager on KPI performances.

Perform other duties as assigned for job scope

Qualifications & Experience:


  • A minimum of 2-3 years’ experience in a Shipping Logistics or similar role in a manufacturing environment is preferred.
  • The ideal candidate will have Supply Chain management skills.
  • The ideal candidate will have a background working with agricultural business or other related manufacturing operations.
  • The ideal candidate will have worked in a continuous improvement environment just as, JIT, Lean/Six Sigma and/or TOC and have transferable skills to apply to the job scope.
  • Extensive knowledge and highly proficient in the use of manufacturing databases (SAP, Oracle, ABS etc.) and Microsoft Office products

Skills and Personal Traits:

  • Excellent leadership and organizational skills.
  • Strong analytical and computer skills.
  • Strong team player, self‐starter, positive attitude and high integrity.
  • Excellent communication skills (verbal & written) for effective vendor & internal staff
  • Attention to detail, drives tasks to closure efficiently with error‐free end results.


  • BA/BS Preferred

Please contact Tara Schwartz,

Job Categories: Supply Chain, Warehouse, Logistics. Job Types: West Coast. Job expires in Endless.

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